Learn more about Evntwall’s online solutions
Learn more about Evntwall’s digital marketing strategies for various industries
events portals for schools
for pre-schools, primary schools and secondary schools
Every School Event Deserves to Be Organized, Accessible, and Well-Communicated
From sports days and parent meetings to concerts, open days, and school camps — school events are where memories are made and communities come together.
But behind every event is a team of exhausted teachers and administrators battling a flood of:
Paper invitations, RSVPs, and consent forms
Last-minute changes that parents never receive in time
Printing handouts for parents who might not even attend
Confusion about schedules, transport, or what to bring
Missed updates and duplicate communication threads
Even the most organized school ends up losing time, money, and momentum trying to manage events through a mix of WhatsApp, emails, and paper notices.
It’s time to make this easier — for teachers, parents, and learners alike.
Introducing the Schoolwall Events Portal
The Schoolwall Events Portal is a digital space where every school event — big or small — can have its own mini event website.
Think of it as an online hub for your event, where everything related to it is neatly organized, shareable, and interactive.
No coding. No web designers. No endless printing.
Just an easy way to plan, communicate, and manage your school events — all in one place.
What the Events Portal Lets You Do
Create Event Pages Instantly
Set up a unique event portal for anything — parent meetings, awards nights, open days, fundraisers, team outings, SGB meetings, or staff functions.
Each portal becomes a mini-website containing all your event details, including:
Purpose and description
Date, time, and venue
Agenda or program
Photos, posters, and downloadable files
Guest lists or ticketing links
Organize Extracurricular Groups and Teams
Every sports team, cultural club, or extracurricular group — from choir to chess — can have its own dedicated event page.
Coaches and coordinators can:
Share schedules, team lists, and news
Upload media and results
Communicate securely with parents and participants (in a controlled, moderated space)
This means even external coaches can stay connected to parents — safely and transparently — under school supervision.
Manage Invitations and RSVPs
Send digital invites directly to parents, staff, and guests.
Track who’s attending in real time — without handling paper slips or chasing replies.
Share Event Feedback and Media
After the event, upload photos, videos, and summaries.
Parents who couldn’t attend can view everything online — bridging the gap between the school and its community.
Conduct Roll Calls and Attendance Logs
For tours, camps, and excursions, teachers can take attendance digitally, even multiple times during the day.
The system automatically creates a timestamped log, improving safety and accountability.
Enable Parent Subscriptions & Notifications
Parents can subscribe to specific events and automatically receive updates and follow-ups — ensuring no one misses important information.
(Notification integration coming soon.)
Solving the Real Challenges Schools Face
High Printing Costs — Thousands of rands wasted every term on event programs, consent forms, and circulars.
Missed Communication — WhatsApp groups are flooded with messages, and parents scroll endlessly trying to find key information.
Time Pressure — Teachers spend hours chasing RSVPs and managing logistics manually.
Accessibility Gaps — Parents who can’t attend events in person miss valuable updates and memories.
The Schoolwall Events Portal bridges all these gaps — bringing efficiency, transparency, and inclusivity to every event your school hosts.
Example: How a School Uses the Events Portal
Let’s imagine your school is planning a Grade 7 farewell evening.
Instead of sending printed invitations, the event organizer creates a Schoolwall Event Portal:
Posts event details, dress code, and schedule.
Shares the RSVP link and ticket payment option.
Adds a digital seating chart and menu.
Uploads a photo gallery after the event.
Parents who couldn’t attend can still experience the evening through uploaded highlights.
Meanwhile, the staff can download an attendance log and record post-event feedback — all without a single sheet of paper.
Powerful Benefits for Schools
- Centralized Event Management — Everything you need for any school event in one place.
- Reduced Printing Costs — Save on paper programs, consent forms, and circulars.
- Better Parent Engagement — Keep parents informed before, during, and after events.
- Improved Safety — Real-time roll call and attendance tracking.
- Accessible Anywhere — Works on desktop, mobile, or tablet — anytime, anywhere.
- Supports Every Type of School Event — From a class outing to a full-scale concert.
- Data-Driven Insights — Attendance records, participation logs, and engagement tracking.
E-site Features and Functionalities
The Schoolwall Events Portal offers an array of robust features designed to meet the unique needs of school events:
Manage Invitations
Effortlessly send and manage event invitations to parents, teachers, students, and other attendees, ensuring everyone stays informed.
Collect and Manage RSVPs
Track attendee responses and monitor RSVPs, which simplifies planning and helps anticipate turnout.
Sell Tickets for Paid Events
Easily create ticketed events and handle payments directly on the platform, perfect for fundraisers, concerts, or other paid activities.
Live-Stream Events
Enable remote attendees to participate through live-streaming, which is ideal for parents and families who cannot attend in person.
Showcase Menus, Programs, and Seating Arrangements
Provide attendees with essential event details like schedules, seating plans, and menu options, ensuring a seamless experience.
Highlight Sponsors, Contributors, and Organizers
Acknowledge and display logos, names, and profiles of sponsors and contributors, helping schools recognize their support and foster community partnerships.
Share Event Media and Content
Upload photos, videos, and other media content from the event to keep everyone engaged, including those who couldn’t attend.
Interactive Engagement Tools
Attendees can engage with event organizers and contributors through a message board, share feedback, and even upload selfies and images taken at the event.
Post-Event Access for Absent Attendees
Those unable to attend in person can still view event content, such as recaps, photos, and videos, ensuring they stay informed and connected.
Why SchoolWall?
Schoolwall’s Events Portal is uniquely tailored to schools, unlike many generic event management platforms. It’s crafted to support the specific requirements of school events, from parent-teacher meetings and school camps to sports events and graduation ceremonies. The portal provides a safe, distraction-free environment, free from unrelated content commonly found on social media platforms. Additionally, the portal’s interconnected nature allows schools to cross-promote events with complementary organizations, such as local NGOs and service providers, enhancing visibility and engagement.
The platform is intuitive and requires minimal technical expertise, making it easy for school staff to manage events without needing extensive training. Furthermore, the portal is completely free for schools, providing a cost-effective, versatile solution designed to meet the unique demands of educational institutions.
Schoolwall is committed to revolutionizing school management and communication, providing an integrated platform that enriches the school experience for all stakeholders.
Make Every School Event Effortless
From a single sports day to a full school festival, Schoolwall’s Events Portal helps you plan, communicate, and celebrate with ease.
Simplify the logistics, increase parent engagement, and eliminate unnecessary costs — all in one intuitive platform.